About Roadmap

Roadmap is open to Free and Charitable Clinics in the U.S. At this time, clinics are being invited in phases but any interested clinic is encouraged to fill out the contact form. 

At this time there is no cost to participate in Roadmap. Clinics may be asked to pay a nominal fee for the data repository in the future.

Data is the first step to understanding inequities within your patient population. Disaggregating by sociodemographic characteristics can help identify areas of care that may need improvement, or demonstrate where your clinic excels! Additionally, the data from Roadmap is crucial for quality improvement activities, to track progress in clinical goals and programming, and for reporting to donors and partners. Being able to show that you are providing quality care, often on par with or surpassing private clinics, is a great way to tell your story to donors.

Roadmap clinics are required to submit data on at least three clinical quality measures along with patient sociodemographic information once a year. The three indicators include our one required indicator for blood pressure, as well as two of your choices from our 15 measures total. No PHI is collected and individual clinic data is only available to the submitting clinic.

Data is submitted annually from January 1^st to March 15th, for the previous calendar year.

The time commitment for roadmap is variable, depending on the data processes of your clinic currently.  On average for those with EMR systems, the process takes 8-10 hours the first time. Each subsequent year is easier.  

All EHR systems are welcome! The majority of Roadmap clinics use Athena, so we have some Athena specific resources available. There are plans to add guides for other EHRs in the future to make the data submission process as smooth as possible for everyone.  

Roadmap staff and fellow Roadmap members are always available for help, whether through group training calls, troubleshooting office hours, or even one-on-one consulting. Additionally, our website Clinic Resources page includes a library of resources to help with the data submission process. We offer technical guides, recorded webinars, and excel templates to help make the process as easy as possible for you and your staff.

Within the Roadmap data repository, VTOC, you have access to your own clinic reports as well as a benchmark report that compares your clinic to all the other clinics participating in Roadmap across the country – with filters to allow you to compare clinics of similar operating budget or size. Additionally, clinics have access to custom Excel templates that can be used to generate tables and graphs ready for donor reports or presentations.  These templates include applicable national benchmark data (Healthy People, UDS, and Medicaid HMO data).

Over 120 clinics in 27 states are submitting data to Roadmap.

Visit our “How to Join” page to access a brief informational video and schedule time to meet with our team.